Give the approval a version
Record the SKU, supplier reference, sample date and revision. Photograph the front, rear, connection points and included accessories. If the sample is approved with exceptions, list them explicitly; a short message saying looks good can leave color, packing and functionality unresolved.
Capture the pack and operating setup
Keep retail-box dimensions, accessory count, power arrangement and instruction revision with the product photographs. For a set, retain a component map. For a liquid or battery-powered product, record what was included during evaluation and what the buyer supplied separately.
Connect the record to the purchase order
Reference the approval version in the order and inspection request. Identify who can authorize a change and require written confirmation before a substitute is used. Retain a physical reference where appropriate, with clear identification so another department can find the same sample.
Reopen the right questions on a reorder
Ask whether materials, colors, components, supplier, artwork or packing have changed. Compare any revised sample against the stored record rather than memory. Keep the first approval and subsequent revisions so a receiving discrepancy can be traced to the version that was actually ordered.
Browse the related toy category or send a buying brief with your selected references and destination.