01 Define the buying brief
Tell us the destination country, sales channel, intended age group, order quantities and required arrival window. Add target unit cost, target retail price and packaging needs when available. For reorders, include the SKU reference and photographs of the approved version.
02 Compare a focused selection
Compare material, size, features, individual packaging, units per carton and the supplier's minimum quantity together. A cheaper unit may cost more to ship or need extra packaging. Keep alternatives separate until you choose the final version.
03 Agree samples and packaging
Confirm what the sample proves: product operation, color, printed artwork or final retail packing. Sample cost, courier cost and lead time are confirmed for selected items. Custom packaging needs written artwork approval and an agreed packing reference.
04 Confirm the purchase scope
Identify product version, quantity, currency, quoted trade term, named place, packing and payment conditions. Testing, inspection, consolidation, freight and destination costs should be identified separately where applicable. A catalog price is not a final shipment price.
05 Check and prepare shipment
Agree inspection scope, acceptance criteria, documentation and shipment responsibilities before dispatch. A mixed-supplier order also needs a readiness schedule, carton identification and a consolidation plan. The dispatch record should reflect quantities actually shipped.
